COVID-19 Policy

The 12NCEE Organizing Committee and EERI’s staff and volunteers are all working hard to make 12NCEE an effective and enjoyable in-person event while prioritizing your safety. 

Full vaccination or proof of a negative PCR test within 48 hours will be required to attend all 12NCEE events, and facial coverings are required except when eating, drinking, or delivering a talk.

We deeply appreciate your help in ensuring a safe and productive conference. We are looking forward to seeing you and finally reuniting as a community in Salt Lake City!

12NCEE COVID-19 Policy

EERI is committed to providing a safe and healthy environment for all participants at the 12th National Conference on Earthquake Engineering (12NCEE). Our decisions and preventive measures are guided by the requirements and recommendations of the U.S. Centers for Disease Control and Prevention (CDC) and federal, state, and local health authorities.

The responsibility for ensuring a safe and healthy event environment is shared among EERI, the event venue, and conference attendees. Towards this end, all attendees and their guests are expected to comply with all applicable requirements imposed by federal, state, or local health authorities in Salt Lake County, Utah, and are expected to adhere to and abide by the safety precautions EERI has implemented to protect against the spread of COVID-19.

In order to attend the 12NCEE, attendees must be

  • COVID-19 symptom-free1 and not under quarantine or isolation guidance;2 AND
  • Fully vaccinated3 OR have provided a negative COVID-19 test result within 48 hours of arrival at a 12NCEE venue.4  Proof of vaccination or a negative test must be provided during check-in at 12NCEE registration area.

Individuals should not attend the conference if they:

  • are experiencing, or within the 10 days prior, have experienced signs and symptoms of COVID-19;
  • believe that they have been exposed to a confirmed or suspected case of COVID-19; or
  • have been diagnosed with COVID-19 and are not yet cleared as non-contagious by the healthcare team responsible for treatment.

The following preventative safety precautions will apply at the 12NCEE:

  1. Attendees must provide their own mask, which must cover their noses and mouths. Masks will be made available at the registration area for those whose personal mask gets damaged or who are missing one.
  2. Unless otherwise noted, attendees must wear face coverings in all 12NCEE venues, except under the following conditions:
    1. While actively eating or drinking.
    2. Though many presenters may choose to present in their face covering, it may be removed while actively presenting or serving on a presentation panel.
    3. Participants who cannot wear face coverings due to a medical or mental health condition or disability, or who are hearing-impaired or communicating with a hearing-impaired person, shall wear an effective, non-restrictive alternative, such as a face shield with a drape on the bottom, if their condition permits it.
  3. All presenters are expected to use provided materials to sanitize their hands, microphones, and presentation area after their presentation.
  4. The venue will be set up to provide six feet of distance between presenters, moderators, and panelists, to the extent feasible.
  5. EERI recommends that attendees wash or sanitize their hands frequently, and minimize face touching.

Should any positive cases of COVID-19 be reported by conference attendees to EERI within ten days of the conclusion of the conference, EERI will communicate this information to all registered participants. Private health or personal data received by EERI will be treated as confidential. If required, EERI will notify the appropriate public health agencies.

EERI reserves the right to modify these policies due to changing circumstances. A notification will be sent to all registered attendees and posted on the conference website should changes be made.

1. Per the CDC, common symptoms of a COVID-19 infection may include: Fever or chills; Cough; Shortness of breath or difficulty breathing; Fatigue; Muscle or body aches; Headache; New loss of taste or smell; Sore throat; Congestion or runny nose; Nausea or vomiting; Diarrhea. This list is not all possible symptoms.  
2. As used herein, “quarantine” means have been exposed to somebody with a confirmed case of COVID-19 in that past 14 days, and “isolation” means have tested positive for SARS-CoV-2 in the past 10 days OR have symptoms consistent with COVID-19 in the past 10 days.
3. As used herein, “fully vaccinated” means two weeks after completing the entire recommended series of vaccination (usually one or two doses) with a vaccine authorized to prevent COVID-19 by the U.S. Food and Drug Administration.
4. The COVID-19 test must be a Nucleic Acid Amplification Test (NAAT), such as a Reverse Transcription Polymerase Chain Reaction (RT-PCR) test, with a “negative” or “COVID-19 not detected” result. 

Affirmation of 12NCEE COVID-19 Policy & Liability Waiver

By registering for and attending the 12NCEE:

  • I have read and understand the 12NCEE COVID-19 Policy.
  • I understand that travel to and participation in events may increase the risk of exposure to communicable diseases or other unforeseen dangers. I hereby forever release, waive, and discharge my right to bring suit against EERI, its directors, officers, employees, volunteers, and agents for fault, negligence, or conduct in connection with exposure, infection, and/or spread of COVID-19 or other disease or injury related to attending this event.
  • I attest that I have been, or will be, fully vaccinated against COVID-19 prior to the event and will submit proof of vaccination in  upon arrival at the 12NCEE venue, or I will provide proof of negative COVID-19 Nucleic Acid Amplification Test (NAAT) result dated within 48 hours at check-in at 12NCEE registration area. I understand that failure to provide such proof may result in the cancellation of my conference registration and I will not be entitled to a refund of any registration fees paid.
  • I agree to comply with all health and safety guidelines put forth related to this event and am committed to taking precautions recommended by the CDC and local, state, and federal agencies which may include, but are not limited to, wearing a face mask in public areas when not consuming food or beverage, maintaining six feet of distance between other participants, minimizing face touching, and washing or sanitizing my hands frequently.
  • I will not attend this event if I have had recent exposure to a COVID-19 case, experience any symptoms of COVID-19 within ten days of the event, or have not been cleared as non-contagious by the healthcare team responsible for my treatment of a diagnosed COVID-19 case.
  • I understand that my failure to comply with all safety protocol procedures as listed in the 12NCEE COVID-19 Policy or any direction from EERI staff onsite may result in immediate removal from the event and cancellation of the registration without refund.

 

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The objective of EERI is to reduce earthquake risk by advancing the science and practice of earthquake engineering; improving understanding of the impact of earthquakes on the physical, social, economic, political, and cultural environment; and advocating comprehensive and realistic measures for reducing the harmful effects of earthquakes.

Contact Info

Address:

Earthquake Engineering Research Institute

499 14th Street, Suite 220,

Oakland, CA 94612-1934, USA

Phone: 510-451-0905
Fax: 510-451-5411
E-mail: ncee@eeri.org
Website: www.eeri.org

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